CANCER SURVEILLANCE IN HMO ADMINISTRATIVE DATA: Investigating Medical Patient Records & Administrative Data in Case Identification & Treatment

Background

The purpose of this study is to identify the existence and extent of biases associated with HMO full electronic and claims-type encounter data when they are used to characterize patterns of care and to analyze the relationship between treatment and outcomes of breast and cervical cancers. Electronic data assessed will include inpatient and outpatient visits, pharmacy, cancer registry, pathology, radiology, laboratory, and electronic physician notes. This project is a joint venture between four members of the HMO Cancer Research Network: Fallon/Meyers Primary Care Institute (Fallon) on the East Coast, Kaiser Permanente - Northern California (KPNC) on the West Coast, HealthPartners Research Foundation (HPRF), and Henry Ford Health System (HFHS) in the Midwest.

##Study Aims

The goal of this project is to determine the completeness and accuracy of HMO comprehensive electronic data systems to identify breast and cervical cancer patients, treatment received, and delivery system factors associated with differences in outcomes. Electronic data assessed will include inpatient and outpatient visits, pharmacy, cancer registry, pathology, radiology, laboratory, and electronic physician notes. We will also take advantage of the opportunity to assess the usefulness of claims-type encounter data alone for tracking patterns of care and outcomes. The specific aims of this project are to:

1. Determine the completeness and accuracy of full HMO electronic data, including inpatient and outpatient claims as well as pharmacy, cancer registry, pathology, radiology, laboratory and physician notes data for identifying cancer patients, disease stage, treatment and outcomes among women age 55 or older with breast cancer and women of any age with cervical cancer.

2. Determine the completeness and accuracy of inpatient and outpatient claims-type encounter data alone for tracking treatment and outcomes among women age 55 or older with breast cancer and women of any age with cervical cancer.

3. Analyze variations in completeness and accuracy of these data by patient characteristics and among different HMO's.

4. Identify the existence and extent of biases associated with claims-type encounter and full electronic data when they are used to characterize patterns of care and to analyze the relationship between treatment and outcomes for women age 55 or older with breast cancer and women of any age with cervical cancer.

##Methods

The study will compare information in the electronic data sources to information abstracted from medical records, and assess differences in completeness and accuracy of diagnostic, treatment, and outcomes by patient characteristics, among HMOs, and by source of data. Medical records of randomly sampled cancer patients from all four HMOs, stratified by the age of patient and clinical stage of cancer, will be audited to assess the accuracy and completeness of full electronic and claims-type encounter data on diagnosis, cancer stage, treatment, comorbidities, and outcome. Breast Cancer: A total of 925 women with breast cancer will be randomly selected for the chart audit. From these cases, 500 patients will be sampled from HMOs with cancer registries and the other 425 from sites without cancer registries. They will be selected within categories of age and stage of cancer from the breast cancer study population, assembled through claims-type encounter and full HMO electronic data. Cervical Cancer: Similarly, 995 women with cervical cancer will be randomly selected for the chart audit. Among these cases, 350 patients will be obtained from an HMO with cancer registries and the other 645 from HMOs without cancer registries.

##Significance

This study will provide important information about the feasibility of using computerized claims data as well as other computerized resources for the study of cancer treatment and outcomes. The primary strength of the study is that it uses routinely and efficiently collected popula

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